The dazzling nightlife, iconic destinations, and a luxury vibe at every corner make the UAE give an over-the-moon feel to everyone.
The country attracts people from across the world, offering them unforgettable sights to behold and stories to remember.
Every event in the UAE is crafted with great attention to detail so that guests, by the end of the gathering, comment nothing but “Perfection”. Be it festive or corporate, the events in the UAE spark the same joy and experience as the city itself.
However, behind the scenes of event planning is not as easy as it seems. Executing a successful event is both challenging and daunting work.
Many professionals have also remarked that event managers and companies often feel stressed out when handling event management. Keep reading this article and learn some tips for a successful event.
While planning in advance is the key, keeping some tricks up your sleeve helps give a smooth and flawless result. Here are some important elements to keep in mind:
Let’s agree: floral décor can make or break your event management. Yes, the right execution is important, the impact you create with the ambiance floral theme can leave a lasting impression on the guests. However, the UAE’s climate can make implementing fresh blooms a difficult task. Therefore, go for alternatives like hardy desert plants such as succulents for lasting, dramatic florals.
For guaranteed freshness and stunning arrangements, check IGP Flowers— leading online flower delivery service in Dubai, UAE. Their same-day delivery and premium selection take the stress out of event florals, so you can focus on creating a memorable experience for your guests.
It’s not always about ‘when’ you want the event to take place, but rather how ‘early’ you should start preparing for it. Even if the actual date of your event is still very far away, begin preparing some of the stuff in advance.
Once you start, you will find there are a lot of things to consider, such as booking the right venue, deciding on the food menu, guest list, invitations, etc. Write down ideas for your venue theme, décor, entertainment, and marketing strategy.
Also, plan for cooler months between November and March and twilight (5-9 PM) for ideal weather and photo lighting—especially important if you want stunning cake-cutting moments captured beautifully. And in case things get a little hectic or you need a last-minute centerpiece, services like same-day cake delivery in Dubai can save the day and still make it look like everything was perfectly planned. As you decide on these factors, you’ll discover many things that will help you set the right budget for the event.
Obtaining permits for organizing at certain venues can be a time-consuming process, which can lead to delays and even fines for last-minute cancellations. Applying for permits is essential, especially in VIP venues in cities like Sharjah and Dubai. Submit the permit at least 30-40 days ahead of your main day. It will help avoid any future hassle for areas that have strict regulations and VIP guidelines.
How shall your flowers be delivered? Will the cake mess up while reaching the venue? Or will shipping costs for your event décor be too high? These are the questions that will probably pop up as you reach the end of your event planning. That is why it is important to streamline logistics beforehand. Pay careful attention to every aspect including transportation, coordination with the company, and price accommodation. Additionally, utilize Instagram or WhatsApp groups for affordable décor items and quick delivery services.
Everything you plan, accumulate, and execute for the event management should be centered around your specific budget. Make sure you adhere to it to avoid overspending or losses. Consider crafting a comprehensive budget plan. However, even if you do not have any restrictions on the event budget, make sure you set aside some funds for extra unpredictable costs that might come up later. Moreover, consider getting freelance assistants from Upwork or Facebook groups, which would help in planning budget schemes smartly.
The weather is the biggest challenge when it comes to executing events in the UAE. The desert heat is highly relentless during summer, with an average recorded temperature of about 90 degrees Fahrenheit. If you are planning an event in the outdoor spaces, schedule it in cooler months and in a climate-controlled environment for the comfort of attendees. Keep a shaded marquee as a backup. However, it is best to consider indoor venues during high temperatures.
